Tenant Move-Out Procedures & Official Notice to Vacate
This is a sample form and it is not printable from our website, so please contact our office for this form to be mailed or emailed to you.
You have expressed your interest to vacate your rental property; therefore we require you to fill out this “Notice to Vacate” form below and email or mail it to our office within 3 business days.
The following information is provided to assist you in your move-out per Civil Code Sections 1950.5 (a) (b) (d) and will aid in the return of your security deposit. The requirements to be fulfilled to receive your security deposit back or a portion thereof are, but are not limited to:
At least a full 30 days written notice to be provided by you to the property manager prior to vacating, no unpaid rent or other charges due, property to be cleaned, damages repaired, and return all keys (transmitters, parking tags, garage door openers, pool keys, access cards and any other property items that belong to the property). Please provide your forwarding address for the security deposit disposition.
Please note that if you are moving out while under a lease that has not expired, then you will be liable for the rent until it does expire or upon a new tenant taking possession. We will promptly place the property back on the rental market in an effort to mitigate damages, as required by law. Please be advised that early termination of the lease requires significant administrative and marketing efforts, including advertising the property, coordinating and conducting showings, screening prospective tenants, and preparing new lease documentation. As a result, a re-rent/administrative fee of approximately $350 will be deducted from your security deposit.
Keep in mind that your security deposit will be used to restore the rental home back to the same condition as when you took occupancy. If necessary, any holes in the walls will be patched and painted, the entire home will be cleaned, pests will be exterminated, carpets will be professionally cleaned, all of your remaining non valuable personal items will be removed, and any necessary repairs will be made. Please note that the carpets must be cleaned, so if you plan on hiring a company to do this task, you must provide us with a receipt, or we will have the carpets professionally cleaned and deduct same from your security deposit if the carpets are dirty.
You are entitled to a pre move out walk-through prior to you moving out, so please schedule this appointment with us after you submit this notice. If you have any questions regarding your move-out procedures, please feel free to contact us at 619-562-6660 or [email protected].
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Today’s Date:
I/We hereby give you advance notice that the below named Tenant(s):
Tenant Tenant
Tenant Tenant
intend(s) to terminate their tenancy and move from the premises located at:
, , CA
The date Tenant(s) intend(s) for the property to be COMPLETELY VACANT will be on:
It is understood by Tenant(s) as follows:
- that at least a Thirty (30) Day Notice of Intent to Vacate is required by Section 1946 of California Civil Code for month-to-month tenancies;
- for fixed term lease Tenant(s), a Thirty (30) Day Notice of Intent to Vacate does not release Tenant(s) from
any obligation of the lease, including payment to the end of the lease term; - Tenant's possession of the unit remains in effect until all belongings are removed and all keys returned;
- Except as provided by law, rent is due and payable up to and including the final date of possession, or thirty
(30) days after service of this notice to Owner/Agent, whichever is later; - Please note that per your lease, you CANNOT use the security deposit as last month's rent. Rent is due and payable through the termination of the tenancy; and
- Tenant understands that per the lease, Property Manager has the right to show the interior and exterior of the property anytime with 24 hours advance notice to prospective renters, maintenance and repair vendors, appraisers, and anyone that may need to see the property prior to the Tenant vacating.
PLEASE ANSWER THESE QUESTIONS:
The Tenant's reason for terminating the tenancy: (optional)
FORWARDING ADDRESS:
If you pay for water service, what company supplies the water: _______________________________________________
Will you want your security deposit returned via ACH to your bank account, or a paper check: ______________________
If you decide for your security deposit to be returned via ACH, then we need the name of the tenant that will receive the security deposit, or do you want to split the deposit equally between the tenants. Please be specific about what you want us to do:
__________________________________________________________________________________________________
How do you want your Deposit Disposition documents delivered to you:
Check ONE: Email ____________ or Regular 1st Class Postage Prepaid Mail ____________
NOTICE OF RIGHT TO INITIAL INSPECTION:
-
You are hereby notified that you have the legal right to request an initial inspection of your unit, and you have
- the right to be present during that inspection.
- Upon your request, the Owner/Agent will make an initial inspection of your unit at a reasonable time, but no
earlier than two weeks before the termination of the tenancy or the end of the lease date. - The purpose of this inspection is to allow you the opportunity to correct any deficiencies in the unit in order to
avoid deductions from the security deposit. - You may not make any repairs to the unit that are prohibited by the rental agreement or lease.
- After the initial inspection, the Owner/Agent will provide you with an Itemized Statement specifying the
repairs or cleaning that will be the basis for any deductions to the security deposit. This will NOT be a final
accounting of deductions from the security deposit. - You may make the corrections (that are not prohibited by the rental agreement or by law) during the period
following the inspection through the termination of the tenancy in order to avoid deductions from the security
deposit. - You have the right to be present during the inspection however; the inspection may take place in your absence
with your consent. - No later than 21 days for residential properties after Owner/Agent has regained possession of the premises, Owner/Agent will provide you with an itemized disposition of security deposit, indicating the basis for, and the amount of, any security received and the disposition of the security, and Owner/Agent will return any remaining portion of the security deposit to Tenant(s). For commercial properties, refer to your lease for deposit return timeframes.
Check only one (1) Box:
? I/We waive the right to have an initial inspection of the Premises.
? I/We request the initial inspection of my unit, and I/We wish to be present
? I/We request the initial inspection of my unit, but I/We will not be present.
Tenant(s) Phone Number to arrange for inspection: (________)__________________________
If requesting "initial inspection" check only one (1) option below
? I waive the right to 48 hour notice by the Owner/Agent prior to their entry of the Unit to perform the initial
inspection, as allowed by Civil Code Section 1950.5(f)(1)
? I want Owner/Agent to provide 48 hour notice prior to their entry of the unit to perform the initial inspection.
ALL VACATING ADULTS TENANTS MUST SIGN THIS NOTICE
Date Tenant
Date Tenant
Date Tenant
Date Tenant
To be completed by Property Manager:
OWNER/AGENT ACKNOWLEDGEMENT OF TENANT(S)
NOTICE OF INTENT TO VACATE -
Receipt of Tenant(s) Day Notice of Intent to Vacate the above unit was received on_______________________ (date).
- Therefore, the tenancy will be terminated as of _________ (date).
- Rent must be paid in advance on the 1st of the month, prorated to the end of the tenancy as follows:
From ________________ (date) to ___________ (date).
For the month of / ________ days at $ per day,
For the month of_________/ _________ days at $__________ per day,
For a total rent due of $
4) Date this completed notice was shared with the tenants: ______________________________
Date Owner/Agent
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